Staff Timesheet Approvals
Once a staff timesheet is submitted through the Evox app, it will go into a status of ‘In Review’. At this point, the user cannot edit their submitted timesheet and it will show as read only on the app.
Approvers of the timesheet will be able to see this timesheet entry within their ‘Timesheets’ widget as normal:
Users will click on the ‘Name’ column and this will take the approver to the employee's timesheet to review. On the timesheet, the approver will have an option to either Reject or Accept the timesheet:
If the approver clicks ‘Reject’, the below pop-up will show for the approver to complete and to click ‘Reject’:
- Once the timesheet has been rejected, it will go back into a status of ‘In Progress’ within the app:
- This will allow users to make any edits within the app and to submit the timesheet for approval again
If the approver clicks ‘Accept’, they will be met with the below pop-up to confirm that the timesheet is accurate and will not need to be changed. If the approver clicks ‘Yes’ this will approve the timesheet, and if the user clicks ‘Cancel’ this will take them back to viewing the timesheet entry:
- Once the timesheet has been accepted, the status of the timesheet will change to ‘Accepted’ within the app:
- Once accepted, users will not be able to add/edit entries to the timesheet as this will be view only
Weekly Timesheet Approvals
Once a weekly timesheet is submitted through the Evox app, it will go into a status of ‘In Review’. At this point, the user cannot edit their submitted timesheet and it will show as read only on the app.
Users who have permissions to process weekly timesheets and to approve timesheets can navigate to the ‘Weekly Timesheets View’ page to see keyed time within a period:
Users will click on the ‘Name’ column and this will take the approver to the employee's timesheet to review. On the timesheet, the approver will have an option to either Edit (dependent on permissions), Reject, or Accept the timesheet:
If the approver clicks ‘Reject’, the below pop-up will show for the approver to complete and to click ‘Reject’:
- Once the timesheet has been rejected, it will go back into a status of ‘In Progress’ within the app:
- This will allow users to make any edits within the app and to submit the timesheet for approval again
If the approver clicks ‘Accept’, they will be met with the below pop-up to confirm that the timesheet is accurate and will not need to be changed. If the approver clicks ‘Yes’ this will approve the timesheet, and if the user clicks ‘Cancel’ this will take them back to viewing the timesheet entry:
- Once the timesheet has been accepted, the status of the timesheet will change to ‘Accepted’ within the app:
- Once accepted, users will not be able to add/edit entries to the timesheet as this will be view only
Reviewing Previous Timesheets
Please note that users can view their previously keyed timesheets and their status via the middle timesheet tab on the App:
Users can also use the calendar icon to search previous timesheet entries:
This will allow users to input a from and to date to search previous timesheet entries:
