What are long bookings/hires?
Long bookings (hires) are hires that span several weeks or months rather than just a few days. Creating a long booking follows the same process as creating a VHF. However, when the selected hire period extends beyond a week or includes a weekend, users can toggle and select the working days within that period. This allows users to specify whether a crane operates five or six days per week.
How to Log Nonbillable Hires
Some hires include more than just a standard crane hire and are therefore actioned and invoiced differently from a normal VHF. However, these hires still utilise cranes and must be recorded as unavailable to prevent misbooking.
Logging non-billable hires allows users to create a VHF and link purchase orders, invoices, and other related VHFs to the hire. Once approved, these hires populate the utilisation planner, providing clear visibility of crane availability.
To log a nonbillable hire form first:
- Click “create VHF”
- Select “nonbillable” in the CPA Type field
- Fill out hire details as requested by the client
- Click ‘submit’
- Approve the hire using the same steps as you would for a normal hire or contract lift
Once approved, users will have the ability to:
- Link VHF
- Link a PO
- Link an invoice
- Mark as complete
- Edit the VHF
Linking Invoice
To link an existing invoice to a nonbillable hire:
- Click “link invoice”
- Type in the invoice proforma number
- Click “link”
This will add a link to the associated invoice within the Invoices section under Accounts. Users can then choose to mark the VHF as complete in the same way they would for a standard hire.
For additional information, please contact your designated support contact or use your usual support channels.